Office Coordinator
The Office Coordinator will manage all office operations, ensuring seamless communication between the Dubai branch and the Head Office in Lahore, Pakistan. This all-rounder role involves administrative support, HR coordination, finance assistance, vendor management, and office logistics. The ideal candidate will have strong multitasking abilities, problem-solving skills, and a proactive approach to handling diverse responsibilities.
Location: Dubai (Onsite)
Experience: Min. 2 years in Dubai Market
Key Responsibilities:
1. Administrative & Legal Support:
Manage trade licenses, Ejari, and lease renewals.
Coordinate with Dubai Silicon Oasis (DSO) for any queries or renewals.
Arrange office supplies and ensure the smooth organization of office space.
Visit suppliers and banks when required.
Coordinate with bank representatives for any issues related to payments, online statements, or required financial documents.
2. HR & Employee Support:
Coordinate recruitment and onboarding processes for new joiners, including arranging workstations, visas, insurance, and travel.
Arrange travel, visa processing, and accommodation for the team.
Support the HR team in managing employee records and leave tracking.
3. Finance & Compliance Support:
Coordinate with the finance team to process staff salaries on time.
Assist in processing monthly payments and preparing documents for yearly audits.
Support the finance team with quarterly VAT payments.
4. IT & Procurement Support:
Arrange quotations for application renewal requests from the MIS team (e.g., Adobe).
Handle procurement of hardware (e.g., laptops) and ensure delivery to the Pakistan office.
5. Event & Office Management:
Assist in arranging events in Dubai, ensuring smooth logistics and execution.
Carry out all activities requested by the management.
Qualifications & Requirements:
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2-5 years of experience in office coordination, administration, or a similar role.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication skills in English (Arabic is a plus).
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
- Knowledge of UAE business regulations, HR processes, and VAT compliance is an advantage.
Key Competencies:
- Proactive, self-motivated, and able to work independently.
- Strong attention to detail and time management skills.
- Ability to maintain confidentiality and professionalism.
- Flexibility to support multiple departments and adapt to various tasks.
This role is vital in ensuring the smooth operation of the Dubai branch office while maintaining effective coordination with the Head Office in Lahore.
